Registering and reporting for homeschooling in Victoria
We understand that the mandatory registration process and reporting requirements for the Victorian Government can feel daunting, confusing and overwhelming, not to mention time-consuming.
That’s why we’ve put together this guide, which gives you step-by-step instructions for registering and reporting.
And to streamline the process, Euka offers a Government Registration Service where we compile your child’s learning plans, and a Government Report Creator where we collate the report; to make it easier for you to submit the paperwork to the Government. These services can be purchased together or separately when you enrol your child for a full year (four consecutive terms).
Our Step by Step Guide
Registering your child for homeschooling
Homeschooling families with students aged from 6 to 17 in Victoria are required to register with the Victorian Registration and Qualifications Authority (VRQA).
VRQA requires:
- A learning plan
- A copy of your child’s birth certificate or passport
- A copy of your family’s Medicare card
Using Euka’s Government Registration Service, we’ll generate your child’s learning plans, so that you can submit the documentation to the Government. Euka can’t submit the application or contact the Government on your behalf; the Department of Education will only engage with the child’s parent or guardian.
Steps to register with the Victorian Government
Here are the steps to register with the VRQA if you’ve purchased the Government Registration Service.
Step 1 – Enrol with Euka
Enrol your child with Euka and purchase the Government Registration Service and Government Report Creator.
Step 2 – Complete the Euka Registration questionnaire
Complete the Euka Registration questionnaire in the Parent Portal. Once we receive your response, we’ll generate your child’s learning plans within 48 hours.
Step 3 – Download learning plans
Download your child’s learning plans from the Parent Portal. You can then attach the plans to your application.
Step 4 – Download and submit VRQA form
Download the application form from the VRQA website and email your response.
Step 5 – Receive approval
VRQA will let you know if the application is approved within 28 days.
Step 6 – Unenroll from school
If your child is enrolled in school, let the school know that you’re registered for homeschooling.
Re-registering your child
Towards the end of the year, the VRQA will email you to ask if you intend to continue homeschooling for the next grade level. You’ll receive a separate email for each child that you’ve registered.
The email contains links to the VRQA automated process where you can select whether to continue or cancel your child’s registration.
Steps to re-register
Here are the steps to re-register with the VRQA.
Step 1 – Re-enrol with Euka for the next grade level
Re-enrol your child with Euka.
Step 2 – Apply using email link
Using the link in the VRQA email, apply to re-register your child.
Step 3 – Receive approval
Receive approval from the VRQA within 28 days.
Reporting on your child’s progress
The Victorian Registration and Qualifications Authority (VRQA) may contact you for a homeschooling review. We want to ensure that all families are well prepared so that the review process is straightforward.
The VRQA want to ensure that the home schooling program meets their registration requirements and covers the learning areas.
You can do this by describing your learning program by including all learning areas.
Evidence could include:
- a report describing the learning activities completed by your child
- your reflections in a journal
- samples of learning activities
- photos of learning activities or completed projects.
We recommend submitting work samples from all learning areas. Using Euka’s Government Report Creator, once you’ve uploaded your child’s work samples and added your comments to the Government Report Creator dashboard located in your child’s Student Portal, we’ll collate the information into a report for you to submit to the Government.
If you’re selected for reporting and you also want to re-register for the next grade level, you’ll need to supply new learning plans. We recommend purchasing the Government Registration Service for the next grade level so that we can generate the new learning plans.
The VRQA website has more information about reviewing and reporting.
Steps to submit report evidence.
Here are the steps if you’re selected for review.
Step 1 – VRQA contacts you
The VRQA will contact you for a review.
Step 2 – Upload work samples to Euka’s Government Report Creator
Upload work samples to Euka’s Government Report Creator in the Student Portal and add your comments. Euka will then collate the report.
Step 3 – Submit evidence
VRQA will share with you the accepted method to provide your reporting to them for review. This may be via email, telephone, video conference or in person.
Step 4 – Receive notification
VRQA will let you know that you’ve met the requirements of reporting.
Why use Euka’s Government Registration and Reporting Service
Aligned to the Government
Submit with confidence as our Government Registration and Reporting Service is aligned to the Government requirements.
Tailored for your child
We collate the learning plans and reports specifically for your child’s grade and learning areas.
Simplify the process
We’ve removed the complexity of the registration and reporting process so it’s less daunting and time-consuming.
Frequently asked questions
If you don’t use Euka’s Government Registration or Premium Reporting, you can still prepare the required documentation yourself with help from Euka’s resources.
For Registration:
- Download the Scope and Sequence documents (Full Year Education Plan) from the Parent Portal to form the foundation of your learning plan.
- Individualise the plan by outlining:
- The level your child is currently working at in each subject
- How you’ll tailor the learning to suit their learning style
- Any areas where they need extra support or are excelling
For Reporting:
- Use your child’s term assignments as work samples to demonstrate their learning and progress across each subject.
- Download the marking rubric document that accompanies each assignment.
- Use the marking rubric to:
- Assess your child’s work against the learning outcomes and assessment criteria.
- Provide feedback on what your child has achieved, including areas where they excelled or required additional support.
- Identify any areas for further improvement or development.
- Combine the completed assignments and marking rubrics to provide evidence of your child’s learning and progress when submitting your report to your state’s relevant education authority.
Please note that registration and reporting requirements vary between states and territories, so we recommend checking your state’s specific requirements to ensure your documentation meets their expectations.
Only students residing in Australia are required to register as homeschoolers in Australia.
If you’re currently living overseas, you are not required to register or report as a homeschooler in Australia, even if you are using an Australian Curriculum provider such as Euka. However, you should check whether your country of residence has its own homeschooling requirements.
You can still use our Premium Reporting to create a comprehensive end-of-year report that can be useful in a variety of ways, including:
- Transition to traditional schooling
If your child returns to a traditional classroom, the report will outline the subjects covered and progress made. - Job opportunities
The report can be a helpful resource when applying for jobs, summarising educational achievements and skills gained through homeschooling. - Family keepsake
Premium Reporting consolidates your child’s learning into an easy-to-read document, helping you keep educational records organised and accessible. It’s also a wonderful way to celebrate the exciting, fun and creative learning activities your child has enjoyed throughout the year.
Yes, you can purchase the Government Registration Service and Premium Reporting after enrolling your child.
Both options can be purchased through the Parent Portal at any time during your enrolment.
Yes, however, the Government Registration Service and Premium Reporting work slightly differently.
Government Registration Service
The Government Registration Service provides a full-year learning plan covering four consecutive terms, regardless of whether you have enrolled for a single term or a full year.
For example:
- If you enrol in Grade 5 for a full year, your learning plans will cover Grade 5, Terms 1 to 4.
- If you enrol in a single term of Grade 5, starting in Term 2, your learning plans will cover Grade 5, Terms 2, 3 and 4, and Grade 6, Term 1.
This ensures you receive a full-year learning plan to support your homeschooling registration with your state’s Department of Education.
Premium Reporting
Premium Reporting is based on your child’s actual enrolment. Any reports generated will reflect the terms and grade levels your child has been enrolled in.
For example, if you enrol in Grade 5, Term 2 only, you’ll initially be able to generate a report for that term. As you continue purchasing additional terms, you’ll be able to include those terms in your reporting, gradually building a complete record of your child’s learning throughout the year.
This means that while your Government Registration Service provides a full-year learning plan upfront, your Premium Reporting grows alongside your child’s enrolment as they progress through their learning.
Yes, you can purchase both the Government Registration Service and Premium Reporting with a single-term enrolment.
The Government Registration Service will provide a full-year learning plan covering four consecutive terms, while Premium Reporting allows you to generate reports based on the terms and grade levels your child has been enrolled in.
As you purchase additional terms, you’ll be able to include these in your Premium Reporting, building a complete record of your child’s learning throughout the year.
Yes, the Government Registration Service and Premium Reporting are tailored to each child, based on their individual learning needs, grade level, subjects and progress.
If you’re enrolling multiple children, you’ll need to purchase the Government Registration Service and Premium Reporting separately for each child.
