Registering and reporting for homeschooling in Victoria

We understand that the mandatory registration process and reporting requirements for the Victorian Government can feel daunting, confusing and overwhelming, not to mention time-consuming. 

That’s why we’ve put together this guide, which gives you step-by-step instructions for registering and reporting.

And to streamline the process, Euka offers a Government Registration Service where we compile your child’s learning plans, and a Government Report Creator where we collate the report; to make it easier for you to submit the paperwork to the Government. These services can be purchased together or separately when you enrol your child for a full year (four consecutive terms).

Ready to enrol?

We offer a curriculum for every stage of learning – kindergarten, primary, secondary, and senior. The first step in enrolling is simply selecting your child’s grade level.

Choose grade

Our Step by Step Guide

Registering your child for homeschooling

Homeschooling families with students aged from 6 to 17 in Victoria are required to register with the Victorian Registration and Qualifications Authority (VRQA).

VRQA  requires:

  • A learning plan
  • A copy of your child’s birth certificate or passport
  • A copy of your family’s Medicare card

Using Euka’s Government Registration Service, we’ll generate your child’s learning plans, so that you can submit the documentation to the Government. Euka can’t submit the application or contact the Government on your behalf; the Department of Education will only engage with the child’s parent or guardian.

Steps to register with the Victorian Government

Here are the steps to register with the VRQA if you’ve purchased the Government Registration Service.

Step 1 – Enrol with Euka

Enrol your child with Euka and purchase the Government Registration Service and Government Report Creator.

Step 2 – Complete the Euka Registration questionnaire
Complete the Euka Registration questionnaire in the Parent Portal. Once we receive your response, we’ll generate your child’s learning plans within 48 hours.  

Step 3 – Download learning plans

Download your child’s learning plans from the Parent Portal. You can then attach the plans to your application.

Step 4 – Download and submit VRQA form

Download the application form from the VRQA website and email your response.

Step 5 – Receive approval

VRQA will let you know if the application is approved within 28 days.

Step 6 – Unenroll from school

If your child is enrolled in school, let the school know that you’re registered for homeschooling.

Re-registering your child

Towards the end of the year, the VRQA will email you to ask if you intend to continue homeschooling for the next grade level. You’ll receive a separate email for each child that you’ve registered.

The email contains links to the VRQA automated process where you can select whether to continue or cancel your child’s registration.

Steps to re-register

Here are the steps to re-register with the VRQA.

Step 1 – Re-enrol with Euka for the next grade level

Re-enrol your child with Euka.

Step 2 – Apply using email link

Using the link in the VRQA email, apply to re-register your child.

Step 3 – Receive approval

Receive approval from the VRQA within 28 days.

Reporting on your child’s progress

The Victorian Registration and Qualifications Authority (VRQA) may contact you for a homeschooling review. We want to ensure that all families are well prepared so that the review process is straightforward.

The VRQA want to ensure that the home schooling program meets their registration requirements and covers the learning areas.

You can do this by describing your learning program by including all learning areas.

Evidence could include:

  • a report describing the learning activities completed by your child
  • your reflections in a journal
  • samples of learning activities
  • photos of learning activities or completed projects.

We recommend submitting work samples from all learning areas. Using Euka’s Government Report Creator, once you’ve uploaded your child’s work samples and added your comments to the Government Report Creator dashboard located in your child’s Student Portal, we’ll collate the information into a report for you to submit to the Government.

If you’re selected for reporting and you also want to re-register for the next grade level, you’ll need to supply new learning plans. We recommend purchasing the Government Registration Service for the next grade level so that we can generate the new learning plans.
The VRQA website has more information about reviewing and reporting.

Steps to submit report evidence.

Here are the steps if you’re selected for review.

Step 1 – VRQA contacts you

The VRQA will contact you for a review.

Step 2 – Upload work samples to Euka’s Government Report Creator

Upload work samples to Euka’s Government Report Creator in the Student Portal and add your comments. Euka will then collate the report.

Step 3 – Submit evidence

VRQA will share with you the accepted method to provide your reporting to them for review. This may be via email, telephone, video conference or in person.

Step 4 – Receive notification

VRQA will let you know that you’ve met the requirements of reporting.

Why use Euka’s Government Registration and Reporting Service

Aligned to the Government

Submit with confidence as our Government Registration and Reporting Service is aligned to the Government requirements.

Tailored for your child

We collate the learning plans and reports specifically for your child’s grade and learning areas.

Simplify the process

We’ve removed the complexity of the registration and reporting process so it’s less daunting and time-consuming.

Frequently asked questions

Euka can support you with compiling the documentation for both registration and reporting, however the government requires that the parent or guardian submits the registration and reporting documents themselves.

If you don’t use Euka’s Government Registration or Reporting Services, you can still prepare the required documentation yourself with help from Euka’s resources and templates.

For Registration:

  • Download the Scope and Sequence documents (Full Year Education Plan) from the Parent Portal to form the foundation of your learning plan.
  • Individualise the plan by outlining:
    • The level your child is currently working at in each subject
    • How you’ll tailor the learning to suit their style
    • Any areas they need extra support in, or where they are excelling

For Reporting:

  • Collect labelled work samples from each learning area (Work Sample Lessons are labelled in the weekly lessons section of the student portal)
  • Download and complete the Parent Assessment Checklists from your Parent Planner Document (found in your Parent Portal) to go with each work sample.
  • Use the checklists to:
    • Provide annotations on where your child needed support or excelled in when completing the work sample
    • Tick off the curriculum outcomes that were achieved
    • Combine the work samples and checklists and provide them to your state’s Department of Education.

All enrolments, apart from Grade 6 (full year) Grade 10 (full year) and Grade 11 and 12, are automatically set to renew. The Government Registration Service and the Government Report Creator will also be automatically renewed if they were included in your original enrolment.

For example, if you enrol for Grade 9 term 1, after 90 days you’ll be automatically re-enrolled for the next term (term 2) and the next term’s program will be available in your child’s student portal.

If you enrolled into Grade 9 (full year, terms 1-4), after 365 days you’ll be automatically re-enrolled for Grade 10 (full year, terms 1-4) and the Grade 10 program will be available in your child’s student portal.

Families can opt-out of auto-renewal at any point during their enrolment via the Parent Portal.

To enrol for Grades 7, 11 and 12 or if you’ve opted-out of auto-renewal, you can re-enrol through the Parent Portal. Click on Manage programs and navigate to your child that you’d like to re-enrol.

Only students residing in Australia are required to register as homeschoolers. 

If you’re currently living overseas, you are not required to register or report as a homeschooler in Australia even if you are using an Australian Curriculum provider such as Euka.

You can however still use our Government Report Creator as it provides families with a comprehensive, end-of-year report that can be useful in a variety of ways, including:

  • Transition to traditional schooling
    If your child returns to a traditional classroom, the report will clearly outline subjects covered and progress made.
  • Job opportunities
    The report can be a helpful asset when applying for jobs, summarising educational achievements and skills gained through homeschooling.
  • Family keep-sake
    The Report Creator consolidates learning into an easy-to-read document, helping you keep your educational records organised and accessible. It’s a celebration of exciting, fun and creative learning activities your child has enjoyed throughout the year.

Yes, the Government Registration Service is available to all families regardless of whether you purchase it when you enrol or later. You can purchase the Government Registration Service through the Parent Portal.

Yes, the Government Registration and Reporting Service will provide documents based on the grade level you are enrolled into and the 4 consecutive terms that are part of your enrolment.  

For example, if you have enrolled into Grade 5 but selected term 2 as your starting term, you will have access to Grade 5 terms 2, 3, 4 and Grade 6 term 1. This will mean your Government Registration learning plans will reflect these terms and grade levels, and in addition to this, any report compiled through the Government Report Creator will also reflect these terms.

No. The Government Registration Service can only be purchased by enrolling with Euka for a full year (4-terms).

Yes. The Government Registration Service and Government Report Creator is tailored for each student, their learning areas, their grade and their work. So if you’re enrolling multiple children, you’ll need to purchase the Government Registration Service and Report Creator for each child.

To transition from homeschooling to a traditional classroom, you’ll need to de-register for homeschooling and enrol your child into a school. It’s best to contact the Department of Education and they’ll advise of the steps involved.

Ready to enrol?

We offer a curriculum for every stage of learning – kindergarten, primary, secondary, and senior. The first step in enrolling is simply selecting your child’s grade level.

Choose grade

Why families love Euka

We have been with Euka for over 3 years now and have never looked back. Euka helps make the end of year reporting so streamlined. We purchase the government report creator and the registration as an add in purchase and are ecstatic with how professional, clear, content rich and comprehensive the end of year reports are.

Jacqui

As a working parent with young children, I initially felt overwhelmed by starting the homeschooling journey with my seven year old son. By purchasing the registration and reporting service in addition to the one year enrolment, time and worry was minimised. We were approved for homeschooling registration with no problems.

Johanna

We’ve had a great experience with Euka. Our kids love the program – it’s well-organised, easy to follow, and the instructions are clear and engaging. One of the biggest highlights has been the outstanding customer service. Their support made navigating the government requirements so much less stressful.

Erika

I have 2 children in home education and Euka makes it seamless, from the registration process to delivering lessons and mandatory reporting on your child’s progress. There is always a real person to speak to. Emails are answered promptly, problems/concerns addressed and requests attended to quickly.

Sharni

We have been with Euka for over 3 years now and have never looked back. Euka helps make the end of year reporting so streamlined. We purchase the government report creator and the registration as an add in purchase and are ecstatic with how professional, clear, content rich and comprehensive the end of year reports are.

Jacqui

As a working parent with young children, I initially felt overwhelmed by starting the homeschooling journey with my seven year old son. By purchasing the registration and reporting service in addition to the one year enrolment, time and worry was minimised. We were approved for homeschooling registration with no problems.

Johanna

We’ve had a great experience with Euka. Our kids love the program – it’s well-organised, easy to follow, and the instructions are clear and engaging. One of the biggest highlights has been the outstanding customer service. Their support made navigating the government requirements so much less stressful.

Erika

I have 2 children in home education and Euka makes it seamless, from the registration process to delivering lessons and mandatory reporting on your child’s progress. There is always a real person to speak to. Emails are answered promptly, problems/concerns addressed and requests attended to quickly.

Sharni